HR Coordinator
From onboarding new employees to answering policy questions and managing leave requests. Your HR Coordinator handles the HR work so your team runs smoothly.
From $50/month
People use
at:
Core skills at a glance
Day-to-day HR work, managed end to end.
Onboarding management
Guides new employees through paperwork, accounts, and intro meetings, so day one feels prepared, not chaotic.
Factorial HR
Policy answers
Answers common HR questions about benefits, leave, and policies using your handbook, instantly and consistently.
Google DocsPolicy answers
Leave management
Tracks leave requests, approvals, and balances, keeping managers informed without constant back-and-forth.
Google CalendarInterview coordination
Books interviews on calendars, sends prep materials to candidates, and follows up with the panel.
Notion- 01
HR CoordinatorLoad your policies
Share your handbook, policies, and benefits docs. The worker answers from your actual documents, not generic HR advice.
- 02
Connect your HR stack
Link your HR system, calendars, and email so requests, scheduling, and records flow without copying.
- 03HR Coordinator
- Questions get instant answersPolicy, leave, and benefits questions are answered from your docs in minutes, with sensitive matters escalated to a human.
- Nothing slipsCompliance deadlines, document renewals, and survey follow-ups are tracked and chased automatically.
Checklists run themselves
Onboarding and offboarding steps execute in order: accounts, documents, intros, and equipment, each tracked to completion.
Works with your HR stack
Your HR coordinator executes in the systems your people processes already run on.
- Factorial HR
- Notion
- Google Calendar
- Gmail
- Google Docs
- Google Sheets
Microsoft Teams
Plus 50 more integrations, with employee conversations over email, Slack, and Teams.
All integrations
A day in the life
A working rhythm for an AI HR Coordinator at a 40-person company.
@Imane Sofia starts Monday as a designer. Is everything ready?
3 tool calls · done in 38s
Almost. Laptop ships Thursday, accounts are requested, the welcome pack is sent, and week one is on her calendar. Her contract is unsigned.
- Onboarding checklist started in Factorial✓
- 5 intro meetings booked for week one✓
Chase the contract.
Reminder sent with the signing link. I check again tomorrow at 10 and will tell you if it is still open.
See the full day
Kicks off onboarding for Monday's new hire: accounts requested, welcome pack sent.
Answers three policy questions from the team, citing the relevant handbook sections.
Coordinates two interview loops across five calendars and sends confirmations.
Processes a parental leave request and prepares the documentation for approval.
Chases two outstanding signed documents and updates the tracking sheet.
Sends the engagement survey reminder to the 12 people who have not responded.
Flags a compliance training deadline coming next week for three employees.
Don't take our word for it
I was skeptical about AI workers the same way I was skeptical about the first CRM I ever used. Now I save 3 to 5 hours a week, and more importantly, nothing falls through the cracks. Clara manages my calendar, runs my outreach, and keeps my pipeline current. Ricardo watches the BPO market so I don't have to. Both were running in under an hour. That's the part nobody tells you: the setup is the easy bit.
Tue SøttrupCEO
Smart RoleCoordinating the production and logistics of training programs used to consume most of my week. Now my AI worker handles scheduling, vendor follow-ups, and participant communications autonomously.
We can say we have a 100% autonomous employee. The efficiency gain has been absurd.
Full capability list
Your HR Coordinator handles the full range of HR tasks.
- New employee onboarding flows
- Policy and benefits Q&A
- Leave request management
- Interview scheduling and coordination
- Employee documentation tracking
- Compliance reminder management
- Offboarding checklist execution
- Internal HR ticket triage
- Engagement survey coordination
- Org chart and directory updates
Frequently asked questions
What people teams ask before adding an AI coordinator.
What does an AI HR Coordinator do?
It runs onboarding and offboarding checklists, answers policy and benefits questions from your documents, manages leave requests, schedules interviews, tracks documentation, and keeps compliance reminders on time, autonomously.
How does it handle sensitive employee matters?
It does not try to. Topics you define as sensitive (grievances, health, performance) are routed to a human immediately with the conversation context, while routine coordination is handled autonomously.
Where do its answers come from?
From your actual handbook and policy documents, with the relevant section cited. If your docs do not cover a question, it says so and escalates rather than guessing.
Is employee data kept confidential?
Yes. Data is encrypted, access is limited to the tools you connect, permissions stay under your control, and your data is never used to train AI models.
How much does it cost?
Plans start at $50/month. Teams typically compare it to the coordination hours spread across managers and office admins when there is no dedicated HR function.
Can it work with our HR system?
Yes. It integrates with Factorial HR and works alongside your calendars, email, Teams, and document tools, among 50+ integrations.
What an AI HR Coordinator actually does
An AI HR Coordinator is an autonomous AI worker that runs the operational side of HR. It executes onboarding and offboarding checklists, answers policy and benefits questions instantly, manages leave requests, schedules interviews across busy calendars, tracks employee documentation, and keeps compliance reminders from slipping.
Employees get answers in the channels they already use, in minutes instead of days, while sensitive topics are routed to a human immediately with context.
For teams without a full HR function, it covers the coordination layer; for HR teams, it absorbs the repetitive tickets so people-work gets the human attention it deserves.
Explore more AI workers
Roles teams often hire alongside this one.
Ready to streamline your HR operations?
Put your HR Coordinator to work today.
From $50/month